How to Handle Password Communication When Sharing and Emailing

Administrators have the flexibility to include and share a password in the email body or send it separately in another email. Some users may prefer not to send both the password and the original share link in the same email for security reasons, so this option allows administrators to choose their preferred method of password communication.

Once the share has been created and inserted into the email, a separate email containing the password will automatically open. This feature can be activated by following the steps below.

1. Open the Administration settings page. 

2. Click on your user avatar or name in the top right corner of the Nextcloud interface and then click on the "Administration Settings" option.

3. From the sidebar menu, click the  "Sendent" option.

4. Navigate to the group settings section and switch to Sendent for Outlook option.

5. Under the General section, find the field named "Password Communication mode."

6. In this field, you can choose to include the password in the email body or send the password in a separate email.

If the password communication mode is set to "send in separate email," the default snippet for Share files and Public share will still include the password unless specifically adjusted to exclude it.